Ongoing Part Time – 64 hours per fortnight

Available from 9^th November 2026

As an Administration clerk you are a vital member of the administrative support team.  Tasks will include: provide efficient, professional and patient-focused administrative support to the Consulting Suite, ensuring the seamless coordination of specialist clinics, patient appointments, clinician schedules and associated administrative services; act as the first point of contact for patients, families, visitors and clinicians attending the Consulting Suite, delivering a welcoming, responsive and customer-focused experience; accurately maintain, access and update patient information using electronic health record systems, including TRAK and Zedmed, ensuring data integrity and timely documentation; and support the efficient day-to-day operation of the Consulting Suite through appointment management, reception services, correspondence, billing and general administrative functions.

About you:

• Demonstrated Administrative clerical experience
• Demonstrated high computer literacy with data entry skills
• Ability to determine priorities, multi-task and organise workload effectively and efficiently

• Striving for high customer satisfaction with a helpful and friendly attitude when interacting with internal and external stakeholders
• Taking ownership of your work, doing what is needed without being asked and following through when required.
• Ability to use a variety of computer software.

• Cert III or Cert IV in Business administration regarded favourably
• Medical Terminology certificate - desirable

Please click here to view Position Description.

About us:

Portland District Health (PDH) provides an integrated health service for the community. The hospital was established in 1856 on the current site and now provides a comprehensive range of services that include:

• Hospital based Medical and Surgical services, Medical Imaging (Radiology), Pharmacy and Pathology
• A 24/7 Urgent Care Centre for emergency treatment
• Residential aged care for 30 residents at Harbourside Lodge
• An extensive range of primary and community services for the local community

PDH delivers services from a single campus, employs around 470 staff with an FTE of approximately 290, and has an active volunteer workforce. The People and Culture Unit sits within the Corporate Services Directorate, with other Units including Finance, Building Services, Food Services, Environmental Services, Executive Support, Administration and Health Information.

Additional Benefits:

• Salary Packaging
• Ongoing training and professional development opportunities
• Social Club
• Free parking
• Portland Leisure & Aquatic Centre corporate rates
• Flexible working conditions
• Employee Assistance program
• Wellbeing Initiatives
• Relocation assistance available – conditions apply

The Region – Glenelg Shire:

Appreciate the beautiful surroundings of the Glenelg Shire, trek the Great South West Walk, Bridgewater Bay’s rugged coastline, or explore Budj Bim (a World Heritage site) and Mount Richmond National Park.

Affordable coastal, rural and low density urban housing, a choice or private and public primary and secondary school makes Portland an ideal place to work, live and raise a family.  To find out more about Portland visit the Glenelg Shire and I Am Portland websites.

How to apply:
Applications are through PDH website and must include:

• A letter which tells us who you are and why you should be our next team member. Look at the selection criteria in the position description for some ideas.
• A resume outlining your education, experience and work related achievements. We are looking to see if your employment and experience have set you up with skills needed to be successful in this role. 
• Details of at least two professional referees. We will be calling them and asking them a wide range of questions about how you performed as an employee in your past roles. They need to be able to provide feedback on your performance.

 
Applications from employment agencies may be submitted, however, PDH will not accept liability for the agency costs and fees. 

The successful applicant will be required to be eligible for and undergo the following:

• Police Record Check
• Current Victorian Working with Children's' check
• Current Immunisation status. This role must be meet the requirements of the Portland District Health Immunisation Policy.

Applications close: Tuesday 27th October 2026 at 12.00pm 

Portland District Health encourage and welcome applications from First Nation People, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds and mature age people.