EXECUTIVE ASSISTANT TO DIRECTOR OF MEDICAL SERVICES

Fixed Term Part Time – 32 hours per fortnight

Available 3rd June 2024 to 5th December 2025

In this role you are responsible for providing high quality medical administrative support, and direct support for the Director of Medical Services (DMS).  Days of working are flexible.

As the first point of contact for the Director of Medical Services, you plan and coordinate administrative workflow to ensure work priorities are met, agenda and minutes of various committee meetings, organisational goals are achieved, and best practices upheld.

About you:

• Extensive administration experience and/or qualification
• Extensive administration experience, with evidence of reporting directly to senior management roles

• Demonstrated robust and effective communication and interpersonal skills with the ability to communicate with people at all levels and vary communication style accordingly
• Excellent time management skills and the ability to organise and coordinate multiple projects at once
• High level of proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to maintain executive and organisational confidences

• Previous experience within the Health Services industry or not-for-profit sector would be well regarded

Please click here to view Position Description.

About us:

Portland District Health (PDH) provides an integrated health service for the community. The hospital was established in 1856 on the current site and now provides a comprehensive range of services that include:

• Hospital based Medical and Surgical services, Medical Imaging (Radiology), Pharmacy and Pathology
• A 24/7 Urgent Care Centre for emergency treatment
• Residential aged care for 30 residents at Harbourside Lodge
• An extensive range of primary and community services for the local community

PDH delivers services from a single campus, employs around 470 staff with an FTE of approximately 290, and has an active volunteer workforce. The People and Culture Unit sits within the Corporate Services Directorate, with other Units including Finance, Building Services, Food Services, Environmental Services, Executive Support, Administration and Health Information.

Additional Benefits:

• Salary Packaging
• Ongoing training and professional development opportunities
• Social Club
• Free parking
• GMHBA health insurance corporate rate
• Flexible working conditions
• Employee Assistance program
• Wellbeing Initiatives

The Region – Glenelg Shire:

Appreciate the beautiful surroundings of the Glenelg Shire, trek the Great South West Walk, Bridgewater Bay’s rugged coastline, or explore Budj Bim (a World Heritage site) and Mount Richmond National Park.

Affordable coastal, rural and low density urban housing, a choice or private and public primary and secondary school makes Portland an ideal place to work, live and raise a family.

To find out more about Portland visit the Glenelg Shire and I Am Portland websites.

How to apply:

Applications are via email and need to include:

• A letter which tells us who you are and why you should be our next team member. Look at the selection criteria in the position description for some ideas.
• A resume outlining your education, experience and work related achievements. We are looking to see if your employment and experience have set you up with skills needed to be successful in this role.
• Details of at least two professional referees. We will be calling them and asking them a wide range of questions about how you performed as an employee in your past roles. They need to be able to provide feedback on your performance.

Applications from employment agencies may be submitted, however, PDH will not accept liability for the agency costs and fees.

The successful applicant will be required to be eligible for and undergo the following:

• Police Record Check
• Current Victorian Working with Children's' check
• Current Immunisation status. This role must be fully vaccinated for COVID-19 and meet the requirements of the Portland District Health Immunisation Policy.

Applications close:  Monday 20th May 2024 at 5.00pm

Portland District Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander peoples and welcome employment applications from candidates of Aboriginal and Torres Strait Islander background.